Office Manager Job Description Sample
The Office Manager Job description Sample
This Office Manager Job description sample can assist in your creating a job application that will attract job candidates who are qualified for the job and letting the desired candidate know what the requirement for the job role is. Feel free to revise this job description to meet your specific job duties and job requirements.
Office Manager Job Responsibilities
The Office Manager would be responsible for Supporting company operations by maintaining office systems and supervising staff. Maintaining office services by organizing office operations and procedures, controlling correspondence, designing filing systems, reviewing and approving supply requisitions and assigning and monitoring clerical functions
Position: Office Managers
Division: Operations
Reports: Managing Director
The Office Manager Duties include:
- Supervising all administrative functions necessary for the operation of the department. these duties involve interviewing applicants, selection of new assistants and coordinating their assignments.
- Keep accurate payroll records, payroll certifications and personnel action forms of all dept employees.
- Coordinates maintenance of leave record for all employees and management.
- Sends weekly reports to payroll dept.
- Prepare all recruiting and hiring records for the dept.
- Prepare all travel requests, travel reimbursement requests, short invoices, requisitions, work orders and purchase orders.
- Orders all appropriate materials and supplies for employees and management on a quarterly basis.
- Sets up as needed and maintains all official records and files, including administrative files, forms, correspondence and memos.
- Assigns workloads and priorities so that deadlines are met in a timely fashion.
- Supervises the security of all files, including personnel files of employees
- Opens and closes the four offices used.
- Responsible for the security of each office, the maintenance of telephone coverage, and the routing of messages and visitors.
- Supervises the incoming and outgoing mail including fax and e-mail.
- Responsible for annual and quarterly reports, promotion papers and employee evaluations.
- Handles replies to routine inquiries from employees, customers and the community.
- Refers non-routine items to appropriate persons or managers. This includes telephone responses as well as initiating correspondence for manager’s signature.
- The office managers would be responsible for effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail.
- Maintains office services by organizing office operations and procedures; preparing payroll, controlling correspondence; designing filing systems, assigning and monitoring clerical functions.
- Maintains office efficiency by planning and implementing office systems.
- Designs and implements office policies by establishing standards and procedures.
- Measuring results against standards; making necessary adjustments.
- Scheduling meetings and appointments within the office.
- Organizing the office layout and ordering stationery and equipment.
- Maintaining the office condition and arranging necessary repairs
- Contributes to team effort by accomplishing related results as needed.
Key Relationships of the Office Manager
- Staffs
- Visitors
- Customer Service personnel
- Head of Departments
- The Receptionist
Key Job Measures:
Supporting company operations by maintaining office systems and supervising staff
Required Skills
- Attention to details.
- Problem-solving.
- Excellent leadership and communication skills.
- Leadership Skills.
- Time Management
- Analytical Skills.
- Decision-Making Skills
- Ability to multi-task
- Supply Management & Informing Others.
- Reporting Skills.
- Managing process.
- Decision-making skills
Salary of an Office Manager
This varies across various organizations but usually between $500 – $1200 excluding other benefits such as an official car, health insurance policy for the Manager, spouse and four children, spouse allowance and other benefits.
Educational Requirements
- First degree and an additional professional qualification
- Experience with administrative and clerical work Proficiency in Microsoft Office suite
- Result driven professional with a proven record of achievements a strong work ethic
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